Productivity · free guide

Tame a messy inbox with filters

An inbox that mixes client mail, newsletters and invoices makes everything take longer. Filters fix it once — if you set them up in the right order. This guide does exactly that.
What the full guide covers
1

Inventory your senders first

Spend 10 minutes listing who actually needs your attention vs. who just likes to send things.

2

Create client labels and match rules

Settings → Filters → Create. Match on “from:(@clientdomain.com)” — domains beat individual addresses.

3

Auto-archive newsletters, never delete

Skip inbox + apply label. Never auto-delete; you will need that one newsletter eventually.

4

Surface invoices into a dedicated label

Match “invoice” or “receipt” in subject, star + label so billing never buries itself.

5

Retro-filter the existing inbox

Apply each filter to matching existing conversations — otherwise old mail stays a swamp.

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Keep going

Build a weekly review in Notion →Organize a shared inbox in Outlook →Month-end receipts roundup →